Executive Administrative Assistant to President, Chairman

Posted on 06-27-2017

*Executes administrative assignments and performs a variety of administrative duties for the president

 

*Manage the day-to-day operations of the office ensuring quality, efficiency and the utmost confidentiality

*Handling of highly confidential and critical information appropriately

*Plan and schedule meetings and appointments; keep president on track

*Manage and maintain schedule and calendar

*Assist executives/others in scheduling meetings with the 

*Heavy calendar work coordinating executive schedules domestically and internationally

*Prepare meeting agendas and make arrangements such as coordinating catering for various meetings

*Follow up on projects and assignments due to the     

*Coordinate travel arrangements for the  and outside executives visiting the company

*Handle international communications between USA, Canada, Israel and India

*Plan on and off-site events which includes selecting the venue, contract negotiation, menu selection, invitation list as well as overseeing the event, if needed

*Prepare and edit correspondence, reports, word documents, excel spreadsheets and PowerPoint presentations for executives, committees and board of directors

*Open conference calls on behalf of the 

*Set up Go-To Meetings

*Disseminate announcements on behalf of the 

*Maintain C files and records

*Personal work/errands for the 

*Other duties as assigned

 

 

 

 

*Bachelor degree preferred

*10 years’ experience performing high level administrative duties for senior level executives

*Superior interpersonal skills to professionally interact and communicate with all levels in person or via email and phone

*Superior skills handling confidential and sensitive information

*High level of attention to detail

*Advanced computer skills in Microsoft word, excel and PowerPoint
*Ability to collect and analyze data into a spreadsheet

*Project oriented and ability to multi-task in fast-paced environment

*Excellent customer service and follow up skills

 

 

(C)