Payroll Specialist-$85K -$95K- New York, NY

Posted on 02-2-2019


The Payroll Specialist prepares semi-monthly payroll input to computerized payroll systems for the US offices.  Answers questions from employees regarding payroll matters.  Assists with governmental reporting/compliance.  Coordinates and processes any irregular payments (i.e., bonus or wire payments, etc).


  • Processes semi-monthly transfer of payroll data to ADP and in other Payroll engine in the future. Calculates retro pay, vacation pay, etc.
  • Processes payroll deductions such as garnishments, 401K & Roth contributions, loans, tax liens, etc.
  • Responsible for auditing information in ADP such as New Hires, Social Security Audit, US Citizen Report and Exempt tax block Report.
  • Prepares Firm wire transfers after each payroll transmission to ensure proper funding in the payroll bank account.
  • Maintains payroll records on company drives.
  • Coordinates with accounting to resolve all semi-monthly bank reconciliations and General Ledger upload.
  • Monitors DC employees’ attendance to the NYO for tax purposes.
  • Assists employees with registering for employee self-service.
  • Audits payroll before each transmission.
  • Reviews and audits payroll master file and year to date totals to ensure accurate W-2 reporting.
  • Reviews immigration chart to ensure proper taxes are applied.
  • Maintains records US Citizens working in international office.
  • Prepares semi-monthly, quarterly, year-end and fiscal year-end reports such as AO2 (loans) and G99 reports for management.
  • Conduct quarterly audits i.e. addresses, tax set-up, and compensation.
  • Reviews and audits master file and pay data entries and year-to-date totals; files amendments to correct employee pay information when needed.
  • Continuous review of payroll processes to ensure efficiency.
  • Experience implementing new payroll systems
  • Must understand all steps associated with project life cycle such as design, development, payroll parallel testing, and go-live.
  • Must be comfortable preparing and presenting new ideas to improve current processes while taking into account different scenarios to anticipate any impact they may have on the business.
  • Perform parallel tests needed to ensure successful implementation of new Payroll provider. Prepare and submit reports on projects' progress to their superiors within set deadlines.
  • Develop and maintain project schedules, goals, and communications.
  • Develop and manage project documentation and reports.
  • Assists with special projects as requested.



Education:  Associate’s degree or equivalent from two-year College or technical school.

Experience:  6-10 years payroll experience from an enterprise perspective to manage payroll processing.

Skills and Abilities:  Strong knowledge of ADP Enterprise (5.0 preferred), ADPR (reporting tool); solid understanding of payroll and payroll tax laws; strong organizational and time management skills; excellent attention to detail; ability to maintain confidential information; clear written and verbal communication skills.  Must be a team player and able to work in a logical and methodical manner.

Technical Skills:  Proficiency in MS Office Suite including advanced Excel skills (vlookups, pivot tables, etc.) Knowledge of other Payroll solutions is preferred.